Category Archives: Tournaments

What soccer tournament directors can learn from Charlie Sheen

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If you are like me, you’re probably getting a bit tired of hearing from or about Charlie Sheen. But hear me out on this one little thing. I promise, there is a good take-away.

Last night, Charlie decided he was going to take his message directly to the people with a live show streamed onto the Internet. You can watch it if you have an hour to kill. I’ve included a screen shot below to illustrate everything that was wrong with the show.

The lighting was bad. The sound bounced hard all over the room. Nobody was mic-ed. The cameras were positioned too low, Charlie did not get proper cues on which camera was live so he was frequently looking into the wrong one. The background was busy. The titles at the bottom covered the action. There were too many “branding” phrases thrown out. I could go on and on. There were a lot of things wrong with the show technically as well as contextually.

There is a reason there is a long list of people who get credit at the end of TV shows. I’m not taking anything away from Charlie Sheen’s talent and he brings a lot to shows like Two and a Half Men and Spin City. But when celebrities begin to think that they alone are responsible for their own fame and attempt to produce their own content, the public quickly finds out how very wrong they are.

Our Advice: Your tournament is run by a team, not just the tournament director. Your event may very well have a talented, dedicated leader and a team that is willing to give them all the credit. That is a good thing. But once the tournament director starts believing his/her own press, your event is headed for trouble.

You could argue that Charlie’s show was “real” and “genuine” or that your tournament is “fun” and “like family.” You would be wrong. What you see as fun, loose and ‘like being with family,’ your paying teams see as messy, unorganized and apathetic. It takes a lot of work (and acting skill) to appear nonchalant. The character of Charlie Harper (Two and a Half Men) can pull it off. Charlie Sheen? Not so much.

Recognize and appreciate your team and their skills in their specialized area, from your sales team to your scheduling team to your website crew. Never think yourself bigger than the sum of them.

They made you great. Never underestimate their power to unmake you. Or — just like Charlie Sheen is doing before our eyes — you unmaking yourself.

Up Front Communication Key in Running Youth Soccer Tournaments

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There is no getting around it, running a youth soccer tournament is a lot of work. Even the most organized tournament directors with the best clubs and best software tools take on a huge responsibility. In the end, the hard work is balanced out by the rewards of seeing kids enjoying the game and putting a nice amount of money in the club’s accounts and the local economy. Everybody wants to be considered successful. When it comes to success, an old saying comes to mind, “An ounce of prevention is worth a pound of cure.” A well thought out and executed communication plan, starting at the time of registration and acceptance, can help save headaches later, when you should be concentrating on something else.

Never assume that coaches who are accepted into your soccer tournament automatically know what the next step is. It is as simple as this: tell them what to do and when to do it. Starting with your acceptance letter, include a timeline or checklist of any items that need to be completed prior to the tourney. Be clear about the dates and if there is any further information or payment needed. Make sure that you also comply by sticking to stated dates.

Anticipate questions and make sure that your tournament website includes the answers. Push as much of the information and communication needs onto your website as possible. It is helpful if your soccer tournament website is more than just a static recruiting tool. A complete, end-to-end soccer tournament management system, like those offered by TourneyCentral, is well worth the investment. Cheap and free systems always have limitations which are more costly in the end.

This may seem like a lot of upfront work, but you’ll be thankful as your tournament dates get closer. It brings to mind another old saying, “You can pay me now, or you can pay me later.”

Grand Rapids Crew Spring Classic on Tap in April

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The Grand Rapids Crew Juniors 2nd Annual Crew Spring Classic soccer tournament will be held on April 15-17th, 2011 in Grand Rapids, Michigan. The tournament is open to U08-U10, U11-U12, and U13 youth teams. Based on the success of last year’s first annual Crew Spring Classic, interest from youth soccer teams around the region is high and space is limited. Registration for the event closes on March 28, 2011.

The main site for the Crew Classic is the state-of-the-art MVP Fieldhouse. There is an additional site in Kentwood, only a ten-minute drive from the main site. Because weather is always a concern in April, all games will be played on turf to maintain field conditions and limit delays. Staying on the turf limits the number of openings so make sure to register soon and be as detailed as possible on your team application. Fees run between $475 and $525 per team.

Use Travelling Teams, the exclusive hotel partner for the Crew Spring Classic, to book your hotel rooms. Travelling Teams offers great rates at a variety of hotels all located near MVP. MVP is located on 28th Street in Grand Rapids, which offers many attractions, restaurants, and two malls to keep you entertained between games.

The Grand Rapids Crew Juniors are looking forward to hosting your team in 2011. Information on registration, travel, lodging, scheduling, scores and things to do when you are in town are included on the tournament website.

Soccer tournament legacy – a #letsblogoff post

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What will be your legacy as a soccer tournament? Why are you doing all this? Will players and their fans still talk about your event long after they have left town?

For many soccer tournaments, the immediate goal is to make money for the club or the league. That has to be done for the tournament to continue year after year. But beyond making money, think about how your event is leaving a legacy for each soccer player who participates, each coach who brings their team to play another and each parent who spends the weekend with their kid in the company of other kids and parents. Think about how your tournament shapes your community and contributes to its legacy.

Will your tournament be the subject of a story around the Thanksgiving table that starts out as, “Remember when we went to …” and ends with uncontrollable fits of laughter, followed by knowing glances and wistful sighs?

Our advice: Think about the intangibles about twice as much as you think about the operational parts of your tournament. These things include fair play, good referees, short lines at the concession stand, quality hotels, fun things to do between games, good communication with coaches, friendly field marshals and cheerful volunteers. Update scores as fast as you can. Make sure your maps are clear and correct. Never assume everyone knows what “you are here” means. And perform random acts of kindness, no matter how tired you are or how late it is.

Tell compelling, positive stories about your tournament and the players, coaches and families to anyone who will listen. Share them on your website or blog.

Stay humble and never forget the teams who are playing at your tournament are your guests who chose to come to your event among a large and growing market.

These are the things that create a soccer tournament legacy worth passing on.

This blog post is part of a blog-off series with a group of bloggers from different professions and world views, each exploring a theme from his/her world view. This was about “answering the question, “What is legacy?”” To explore how others handled the theme, check them out below. I will add links as they publish.

Economic Impact of Youth Soccer Tournaments

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Most people would say that bringing hundreds of youth soccer teams and their families to your town for a weekend youth soccer tournament would be good for the local economy.

But how good is it?

Knowing the answer to that question could really make things easier for tournament directors who are trying to schedule fields, get sponsors and generally drum up support from the local business community.

Using an integrated, online solution for marketing, scheduling and managing your soccer tournament could provide some of the answers. One example is the Tournament PulsePoint™ tool standard with every TourneyCentral site.

The tool is available to TourneyCentral tournament directors as one of several administrative modules that take the mystery out of running a tournament. Tournament PulsePoint™ uses numbers from the U.S. Soccer Foundation Economic Impact model, economic impact from the National Association of Sport Commissions and marketing data from the U.S. Census Bureau to provide overall economic impact and other marketing data based on the numbers of teams in your tournament and where they come from.

All of the information can be seen on a dashboard style screen including a map with pin marks on the locations of the teams in your tourney.

Youth soccer tournaments mean business; big business for your organization and for hotels, stores and restaurants in your town. The tools are now available to help you manage and market your soccer tournament like the serious business that it is.