PayPal is our officially supported integrated processor. We recommend you set up and use a BUSINESS PayPal account should you wish to accept credit card payments for all teams.

We recognize that you may wish to use other processors that support credit card and ACH payments from other processors such as Stripe, Square, Quickbooks, etc and we have a supported method to do that.

1. You should first set up an account at these services, link them to your bank, verify your account and sign up to use invoices. Due to the differences in these services, we can’t provide direction here to set up you account, so you should consult with the online manuals for their procedures. (a Square example follows at the bottom of this page)
2. Decide whether you wish to provide access to invoices for all teams or just have the option on a per-team request. If you want to accept invoices for all teams and you want the credit card icons to display on the front page, about, application pages, contact TourneyCentral first to set this up in your global config. If you want to provide credit card payment on request only, you should leave the PayPal merchant number field BLANK in your WebMaintModule>Variables>GO! screen so the icons do not display.

You can still set up using PayPal AND invoices, but when you enter an invoice link, it will override the buttons to PayPal. You may find this useful when a club wants to pay for all their teams with one transaction.

Set up an invoice for a team to pay

1. A team must first apply to the tournament.
2. Log in and get the team information — team name, loginID, email of the primary and the amount owed.
3. Create the invoice in your processor dashboard.
4. At this point, you may choose to simply send via email, copy/past the link or both. In any case, you should copy the invoice link and past it into the team record at the top of the team detail screen. Be sure to click on the “Modify Application” to save the link to the team record.
   
5. When the team logs in with their TeamID, the credit card pay button will be replaced by the Pay Invoice link if you have activated PayPal for all teams OR the link will be available just for that single team if you are only providing credit card payments on request.
   
6. When you receive the credit card payment, you should mark the team PAID as you normally would and the link will disappear.

What this looks like on the admin end

When you have added an invoice link to a team, a clickable icon will appear in the team listing near the fees. Once it is marked paid, the link will drop away.

You can also see all the invoices in a minimal listing by filtering on Fees>Pending and click on the Invoices button in the Team Applications Module. The clickable icon will display.

Sample for creating a Square Invoice

This is a set of screenshots at Square, current as of Jan 21, 2021. They may have changed the screens slightly since, but the procedures should be similar. Please consult the online manuals for other services. (This assumes you have activated invoices for your account.)

Log into your Square account and, navigate to the Send an Invoice button.

Copy/paste the team name and loginID (so you can track payment back easily) into the field. Select to make a new customer.

Complete the customer set up for as much information you you want. Only the name, email address is necessary.

Select to send either manually or email. If you elect to send via email, Square will send it out automatically and the team can pay directly from the email. We recommend even if you send via email, you also copy/past the link into the team file so you can easily see which team received an invoice. This will also help you manage the team should your Square invoice go to their spam folder.

Enter in the Tournament Fees qty and amount. You will also need to customize to remove the tax if you have not set this product up in your product catalog. If you have, you may need to adjust the fees amount if you have not set up multiple fees levels.

Click to make the invoice at the top right and copy the link to enter it into the team record.

The invoice will look like the screen shot below, though yours may appear differently depending on the options you selected in your Square Account when you set up invoices.