08: Review and publish

Once you have your schedule set, you should review it carefully before publishing it. Catching mistakes now reduces confusion dramatically, even if you need to delay publishing beyond a “deadline.” Be sure to post a message on your front page letting teams know when to expect the schedule. Also — and this might be a bit controversial — you should delay publishing a schedule until the last possible moment. Teams were committed to the entire weekend when they applied and conflicts with other activities (or multiple team coaches) are theirs to resolve. Do not take on their problems. (nowhere does the popular TikTok phrase “not my circus, not my monkeys” apply than a schedule conflict. …)

Tools:

  • Audit the listing
  • Click on the Game Counts link in the gray bar. (if you don’t see it, the link might be turned off for your event. Just holler.) It gives the number of games assigned per team and the time between games on the same day.
  • Look at the calendar grid by day and make sure there is no red conflicts or game overlaps. You can see where each coach with multiple teams is playing as well as where all the games are for a single division.

That said, publishing a schedule is straightforward.

  • In the Scheduling Module>Publish/Un-Publish the Game Schedule>GO!
  • On the left side, select Publish for ALL Days
  • Check “Purge cached standings files”
  • Click on Go!

For more granular publishing by day, usually needed when your event spans multiple weekends, you may wish to publish only for a specific day. In that case, you would select “Publish the Game Schedule” and check only the days you want published. It’s always a good idea to check “Purge cached standings files”

SCHEDULING MENU
00: Overview
01: Set up tournament divisions
02: Set game times and dates
03: Set up venues and playing fields
04: Create Placeholder Teams
05: Placing Teams into Tournament Divisions/Groups
06: Update and/or review your tie-breaker rules.
07: Schedule games by division
08: Review and publish
09: Making Changes to a Schedule