If you use WuFoo Forms to collect registration forms, TourneyCentral can integrate the form into your Team Application login. We will need to map certain fields to the links, so you should coordinate with TourneyCentral Support well in advance.
The mapped fields are:
API field ids from WUFOO in order below
LoginID, association (state), t_div (division/gender-age), team_name and system_id. These are found under the three dots of your form definition under API. When you click on that link, you will see a table of all the fields on your form. If any of these fields are missing, simply add them as a field to your form. (It is best to make all of them except the Team Name hidden so they can not be changed. We can help with this)
$WUFOO_API_FIELDS = “1,3,4,2,15”; (your API numbers may be different)
You will also need the URL of your form.
This is the workflow for processing uploaded documents:
Once your form has been verified to work as integrated, you should unlock the uploads in your Website Maint Module>Variables>GO! YOu can then add the forms you are expecting from the teams in your Team Application Module>Registration Documents>GO! These should match the forms you are asking the teams to upload.
Tournament accepts team, making documents upload and progress visible on the team application.
Team confirms, uploads documents using the Wufoo form. They are asked to only submit the form ONCE with and COMPLETE and FINAL set of documents, but we’re seeing partials.
The tournament decides how strict this requirement will be communicated/enforced (we can’t really make all forms required… that would cause more problems than the one-form-one-team issue)
Tournament receives email with links to documents that have been uploaded by the team. LIFE HACK: If you view the documents on a phone instead of on the web, they open in a browser, not downloaded!
Tournament clicks on the paperclip (or the document icon if documents had been previously recorded), selects the document uploaded and verified (red with outstanding, green when complete) .. drops a note if needed. Also, General was added to send the team a note that may not be document-specific.
Edits can be made on individual documents status and all can be received and approved, marking the team Registered. Once the team is marked Registered, they will not be able to upload any more documents or view progress. To release this, mark the team Not Registered.
If there is a comment on the form, a red ! will be on the form for the team, regardless of status.
Recommend forms be downloaded and filed into team folders on shared Google Drive or Dropbox, each team with their folder named with their divison and teamID (Boys07-EVENT1721669999) as the emails come over, but all the files and an XLS export of each form submission will be available from your WuFoo Account.