02: Attaching a PDF to an email broadcast

TECHNICALLY, you are not really attaching the PDF to the email, rather a link to a document you uploaded.

If you have a DropBox or Google Drive account, you may find it easier to place it there and create the link to the document. In fact, if the document is anything but a PDF (Word, XLS, PSD, etc) you will need to place it in one of these dropboxes as the document center on your TourneyCentral site only supports the PDF format (for security)

If your document is stored on Dropbox or Google Drive, we assume you know how to create a link and you can skip the first few steps below and go straight to sending out the message. Please refer to their documentation on creating a link.

  1. Create a web-friendly PDF document that you wish to distribute. Make sure you rename it with a small name that does not contain anything “weird,” including spaces. The shorter, the better. Make sure it is under 2Meg and contains .pdf in the file name.
  2. In the Website Maintenance Module, select the “Add/Edit/Upload Documents for Reg/General Use” option under the ActionMenu and click Go.
  3. Enter in a Document Title in the Form Name on he top line and click the Add button.
  4. Click on the Upload icon and upload your PDF File. Wait until you receive a confirmation and then refresh the list.
  5. Get the link to the uploaded PDF file by clicking on the Download Icon (second one on the right). Copy the document address from your browser’s omnibar.
  6. Paste this link into your broadcast message to the teams when you like. You may want to consider language such as “Download the PDF below.” If you are sending an HTML mail from the broadcaster or an email service, you may want to wrap the URL into a link.